May 5, 2005
A meeting of the Pine Tree Square and Compass Club was held at the home of Carleton Sanborn with 6 members present. The meeting was called to order by the Chairperson Chester Davis Jr. at 19:15 hours.
The Secretary’s report was read for the April monthly meeting and was accepted as read.
The Treasurer’s report was read.
OLD BUSINESS:
1. Changes to the bylaws have been completed as we discussed in a previous meeting.
2. It was voted and approved to move most of our cash reserves from the checking into the savings account so we may earn some money on interest.
3. The concert in the park series committee requested the Lodge donated money towards their venture. The club decided to have the Lodge support this venture rather than us.
NEW BUSINESS:
1. The sign for the Lodge was discussed. Work will be done by Ronnie Dow, Wayne Jackson and Chester Davis. The club will probably foot the bill for the costs.
2. Visibility of the Lodge and Club was discussed in depth. Members feel we need to be more visible in the community so people will know we have a Lodge and where it is located. Work in the community during events was one idea, through the use of a raffle during Hullabaloo.
3. Lodge clean up is needed, both interior and exterior of the building need to be dressed up as they are looking shabby. A clean up day was discussed and is scheduled for May 22.
4. The funds from the One Day Maine Way dinner are to go to the club but the proceeds from the potluck supper belong to the other fund.
5. Applications on Ronald Dow and Lance Sanborn were read, voted on and accepted.
6. A raffle at the Hullabaloo, Riverfest or Concert in the Park was discussed. Chellis stated he thought the Harry Potter series would make a good raffle and a chance for the club to earn some money. A table would need to be placed at an event and we sell tickets. At the close of the day, the raffle should be drawn, instead of carrying the raffle on for a longer time.
7. Carleton stated he thought we could sell hot dogs and soda at an event and raise money.
8. The Chips program was discussed. Brothers feel we could do better by having Bothers from the District help in the program rather than have the students from the school help again.
9. Peter D. stated he will check on the dates for Riverfest and report back to us at the next meeting.
10. Chester showed a grave marker and flag he purchased from his other Lodge. Members feel we should purchase some if the price is right and sell them to other Brothers. Leon stated he would pay for the first set for departed Brothers for this year and feels we should give them out free as members depart to the Celestial Heavens above. Chester will check on the prices and report back.
11. Purchasing more hats was requested. Chester will order more hats and the club will pay for them. Six summer hats and one winter hat will be purchased as we already have orders for some sales.
12.Peter D. will talk with the Board of Directors about tearing out the wall in the preparation room, to make room for a much needed library.
13. Kitchen renovations still need to be worked on. Volunteers were solicited from the club. No one volunteered so Chester will represent the club.
14.The next meeting will be June 2 at Peter Bosse’s residence.
Meeting adjourned at 21:20 hours.
Respectfully Submitted
Carleton C. Sanborn, Secretary